We had our AGM last night. My main concerns were 2 things:
1. Whether we’d have enough attendees to make a quorum. Quorum is half of the full members. As at 31 December 2010, we had 16 full members, 4 associate members and 12 trainees on the list. Based on the number of full members, the quorum should be 8.
2. Whether we’d have enough attendees to be elected into the committee. We needed to elect 11 into the Board and one more as auditor.
To be safe, we got our part time staff to call all members to confirm who’d be coming. Based on the list she had, 14 full members confirmed they were coming. Give and take one or two who may not be able to make it at the very last minute, I figured it was quite safe.
Meeting was to start at 8 pm, but by the time I performed my Maghrib prayer, it was raining heavily. Eeeks… I was hoping that the rain would not deter members from coming. Thank goodness by the time I got to the Buddies center, quite a number of members were already there, including a few trainees. Well, they didn’t have any prayers to worry about, so they got there early.
Our Patron came not too long after I did. She had always been very supportive of our activities. A very simple and nice lady.
Anyway, we started off the meeting once we were sure we had enough people to be elected into the committee. :) Out of the 14 who confirmed they were coming, 13 turned up. Although we had a few trainees attending as well, they couldn’t be elected into the Board, neither did they have any voting rights.
As usual, first up were the reports, with the various coordinators giving brief explanations on their reports – the chairperson’s overall report, followed by Buddy Bears, Clients Welfare, HIV clinic, CEF/Sponsorship, Fellowship, Outreach and finally on Volunteer Development/Public Awareness. Not many questions were raised. The whole thing was accepted and adopted without any problem.
Then came the Financial Report and Audited Accounts. Again, nothing much raised. It was accepted and adopted in no time.
Next up, election of office bearers and auditor for the term 2011/2013.
Yep, as usual, we didn’t have to vote for a single post. For the main 5 office bearers (chair, vice-chair, secretary, assistant secretary and treasurer), it was more of I propose so and so… I second… I propose nominations closed… I second. Easy peasy!!
As for the 6 committee members, we just took a look at the remaining 8 full members who attended. Coaxed [read: forced] 6 from there, 1 more as auditor and finally only one managed to escape getting elected into the committee.
DONE! One of the trainees even commented, “Cepatnya AGM you all!” Hehehehe…
No need la lama-lama, most of the members hadn’t had dinner yet, so must finish the meeting quickly so they could eat! We had decided earlier on during last month’s Board meeting to just order pizza for AGM dinner. So that we did.
Anyway, based on the above accounts, surely you could clearly see that we didn’t have much choice in the election of office bearers. So yep, yours truly has to continue with her position as chairperson for another term.
Hopefully by the next term in 2 years time, we will have more choices…