THEY WILL ASK thee as to what they should spend on others. Say: "Whatever of your wealth you spend shall [first] be for your parents, and for the near of kin, and the orphans, and the needy, and the wayfarer; and whatever good you do, verily, God has full knowledge thereof." - Al-Baqarah (2:215)

Wednesday, 23 March 2011

Another term

We had our AGM last night. My main concerns were 2 things:

1. Whether we’d have enough attendees to make a quorum. Quorum is half of the full members. As at 31 December 2010, we had 16 full members, 4 associate members and 12 trainees on the list. Based on the number of full members, the quorum should be 8.

2. Whether we’d have enough attendees to be elected into the committee. We needed to elect 11 into the Board and one more as auditor.

To be safe, we got our part time staff to call all members to confirm who’d be coming. Based on the list she had, 14 full members confirmed they were coming. Give and take one or two who may not be able to make it at the very last minute, I figured it was quite safe.

Meeting was to start at 8 pm, but by the time I performed my Maghrib prayer, it was raining heavily. Eeeks… I was hoping that the rain would not deter members from coming. Thank goodness by the time I got to the Buddies center, quite a number of members were already there, including a few trainees. Well, they didn’t have any prayers to worry about, so they got there early.

Our Patron came not too long after I did. She had always been very supportive of our activities. A very simple and nice lady.

Anyway, we started off the meeting once we were sure we had enough people to be elected into the committee. :) Out of the 14 who confirmed they were coming, 13 turned up. Although we had a few trainees attending as well, they couldn’t be elected into the Board, neither did they have any voting rights.

As usual, first up were the reports, with the various coordinators giving brief explanations on their reports – the chairperson’s overall report, followed by Buddy Bears, Clients Welfare, HIV clinic, CEF/Sponsorship, Fellowship, Outreach and finally on Volunteer Development/Public Awareness. Not many questions were raised. The whole thing was accepted and adopted without any problem.

Then came the Financial Report and Audited Accounts. Again, nothing much raised. It was accepted and adopted in no time.

Next up, election of office bearers and auditor for the term 2011/2013.

Yep, as usual, we didn’t have to vote for a single post. For the main 5 office bearers (chair, vice-chair, secretary, assistant secretary and treasurer), it was more of I propose so and so… I second… I propose nominations closed… I second. Easy peasy!!

As for the 6 committee members, we just took a look at the remaining 8 full members who attended. Coaxed [read: forced] 6 from there, 1 more as auditor and finally only one managed to escape getting elected into the committee.

DONE! One of the trainees even commented, “Cepatnya AGM you all!” Hehehehe…

No need la lama-lama, most of the members hadn’t had dinner yet, so must finish the meeting quickly so they could eat! We had decided earlier on during last month’s Board meeting to just order pizza for AGM dinner. So that we did.

Anyway, based on the above accounts, surely you could clearly see that we didn’t have much choice in the election of office bearers. So yep, yours truly has to continue with her position as chairperson for another term.

Hopefully by the next term in 2 years time, we will have more choices…


Cat-in-Sydney said...

Yes Madam Chair! No Madam Chair! Hip hip hurray (11x). purrr....meow!

Wan Sharif said...

Very informative on way how to conduct AGM.. merci bien :))
AGM was completed in a very short time.. I would like to know wheteher somebody carry something ..a water pistol or something!!.. to discourage any objections... or it is just that the smell of Pizza was good enough to make everybody want to finish the meeting fast (so that they can satisfy their hunger);P

Pi Bani said...

11 kali je hip hip hurray? ;)

Pi Bani said...

Ayoh Wang,
They all want the meeting to finish early. Even our board meetings, if I manage to finish the meeting early, the board members sure happy one... even without any pizzas waiting!

Cat-in-Sydney said...

11 board members maa.....or you want extra for Madam Chair? purrr....meow!

Pi Bani said...

Ooo.... lidat one...

Madam Chair no need hip hip hurray la! She not sukarela chair but paksarela...